Terms & Conditions

The terms on which Summit Badminton is made available to clubs, coaches, players and parents.

Last updated: [DATE LAST REVIEWED] · Version: draft for review

Draft — not yet legally reviewed. This document is a good-faith working draft prepared to describe how Summit Badminton operates. It has not been reviewed by a qualified legal professional and must not be relied upon until it has been. Items in [SQUARE BRACKETS] are placeholders that the operator must complete (company details, registration numbers, addresses, retention periods, etc.).

These Terms & Conditions ("Terms") govern your access to and use of the Summit Badminton platform at summitbadminton.com and any associated applications (together, the "Platform"). The Platform is operated by [COMPANY LEGAL NAME], a company registered in [COUNTRY OF REGISTRATION] under company number [COMPANY NUMBER], whose registered office is at [REGISTERED ADDRESS] ("we", "us", "our"). You can contact us at info@summitbadminton.com.

By creating an account, ticking the acceptance box at sign-up, or otherwise using the Platform, you agree to these Terms, our Privacy Policy and our Cookie Policy. If you do not agree, do not use the Platform.

1. Who can use Summit

1.1 Accounts and roles

The Platform supports several roles — administrators, head coaches, coaches, players and parents/guardians. Access is scoped to your club and your role. You are responsible for keeping your login credentials confidential and for all activity under your account.

1.2 Children and young people

Summit is used by clubs that coach children and young people, including players under 16 and under 18. Where a player is under the age at which they can give their own consent ([AGE OF DIGITAL CONSENT — e.g. 13 in the UK / 16 in parts of the EU]), a parent or guardian must register, provide consent, and supervise the young person's use of the Platform. Direct coach-to-player communication for under-16 players is routed through a parent or guardian, and parents control communication consent on a per-child basis.

1.3 Account eligibility

By registering you confirm that the information you provide is accurate, that you are entitled to register in your stated role, and — if registering as a parent — that you have parental responsibility for the child(ren) you link to your account.

2. Acceptable use

You agree not to:

use the Platform for any unlawful, harmful, or abusive purpose;
post or send content that is defamatory, harassing, discriminatory, or that endangers a child;
attempt to access data or accounts you are not authorised to access, or to circumvent role-based permissions or safeguarding controls;
upload malware, scrape the Platform, or disrupt its operation;
misuse the communications tools, including to bypass the under-16 parental-routing safeguards.

Coaches and administrators have moderation tools, including the ability to suspend communications and to escalate reported messages. We may suspend or terminate access for breach of these Terms or where we reasonably believe a safeguarding risk exists.

3. Player data, assessments and AI features

The Platform stores information about players, including profile data, training plans, attendance, assessment scores on the Summit Player Assessment Framework, and development goals. Assessment scores and AI-generated overviews and training-plan suggestions are decision-support tools, not verdicts: a coach reviews, edits and is accountable for every output. We do not guarantee that AI-generated content is accurate or suitable, and it must not be relied upon as a substitute for professional coaching, medical or safeguarding judgement.

How we handle personal data — including children's data — is described in our Privacy Policy.

4. Club subscriptions and content

Where a club subscribes to Summit, the commercial terms (fees, billing, term and renewal) are as set out in the club's order or agreement with us [REFERENCE TO ORDER FORM / SUBSCRIPTION AGREEMENT]. Content you create (such as plans, notes and exercise library items) remains owned by you or your club; you grant us a licence to host and process it to provide the Platform.

5. Availability and changes

We aim to keep the Platform available but do not guarantee uninterrupted access. The Platform is hosted on third-party infrastructure and we may carry out maintenance, update features, or modify the Platform from time to time. We may update these Terms; material changes will be notified by a reasonable means (for example, by email or an in-Platform notice).

6. Liability

Nothing in these Terms excludes liability that cannot be excluded by law (including for death or personal injury caused by negligence). Subject to that, the Platform is provided "as is", and to the fullest extent permitted by law we exclude implied warranties and are not liable for indirect or consequential loss. Our total liability is limited to [LIABILITY CAP — e.g. fees paid in the preceding 12 months].

7. Termination

You may stop using the Platform at any time. We may suspend or end your access if you breach these Terms or where necessary to protect users, particularly children. On termination, data is handled in accordance with our Privacy Policy and any applicable club agreement.

8. Governing law

These Terms are governed by the laws of [GOVERNING LAW — e.g. England & Wales / Northern Ireland / Republic of Ireland], and the courts of that jurisdiction have exclusive jurisdiction, save that we may seek injunctive relief in any competent court.

9. Contact

Questions about these Terms can be sent to info@summitbadminton.com or by post to [REGISTERED ADDRESS].